Satisfactory Academic Progress (SAP) Policy 

Students should check their SAP status each semester on JagWire

Satisfactory Academic Progress (SAP)

Before a student receives federal, state and institutional student aid, federal regulations require that the student meet and continue to meet some basic academic progress standards. SAP standards are evaluated at the end of every semester for all students. Financial Aid SAP status includes all previous academic history, regardless of whether or not the student has received previous financial aid or transferred in from another institution.

SAP Measures of Progress 

Students are required to meet all standards below to maintain financial aid eligibility at Texas A&M University-San Antonio, regardless of enrollment status (full-time, part-time, etc.).

    • Students are required to maintain a minimum cumulative grade point average (GPA Requirement).
    • Students are required to successfully complete a percentage of total hours attempted (Completion Percentage Requirement, PACE)
    • Students must complete a degree in a timely manner (Maximum Timeframe Requirement). 
Determination of SAP Standing

Satisfactory Academic Progress will be evaluated at the end of each academic term (fall, spring, and summer). This evaluation reviews all credit hours attempted at A&M-SA, regardless of whether or not financial aid was received. The following qualitative and quantitative standards must be met to remain eligible for financial assistance at A&M-SA.

Qualitative Measures of Academic Progress (Grade Point Average)

The qualitative measure of academic progress is a grading scale of 0.00 to 4.00, based on students' enrollment classification.  

    • First-time students at A&M-SA are eligible to apply for financial aid the first semester of enrollment, regardless of GPA. 
    • Undergraduates, continuing, and returning students, who have previously attended the University, must achieve the minimum cumulative institutional grade point average of 2.0 to maintain eligibility for financial assistance. 
    • Graduate students who have previously attended the University must achieve a minimum cumulative institutional grade point average of 3.00 to maintain eligibility for financial assistance.
Quantitative Measures of Academic Progress (Pace to Graduate)

Undergraduate and graduate students must successfully complete (pass) 67% of all institutional courses attempted. Successfully passing grades are D or higher. Courses that have been repeated will be counted for each enrollment as hours attempted and will be counted as hours passed if a grade is received. SAP will be recalculated once the Office of Scholarships and Financial Aid receive notification of a grade change. 

First-time students at A&M-San Antonio are eligible to apply for financial aid the first semester of enrollment, regardless of PACE. 

Maximum Time Frame

Students are expected to complete their degree pursuits within a maximum timeframe. This is limited to 150% of the published degree program length and includes all overall hours attempted (including repeats and withdrawals) at any institution of higher education and any hours accepted in transfer, even if financial aid was not received.  Evaluated credit will also be included in the total attempted hours once articulated by the Registrar’s Office.  Once a student maximizes the allotted credit hours, he/she is no longer eligible for financial aid. 

Preparatory hours (i.e., developmental or remedial courses) are excluded from the maximum timeframe calculation. In addition, courses dropped during the drop/add period are excluded from calculations. Repeat courses, incompletes, audits and withdrawals, are included in the maximum timeframe calculations as attempted credit hours. 

    • Students seeking their first bachelor’s, the maximum number of credit hours: 180 overall attempted hours
    • Students seeking their first master’s, the maximum credit hours: 54 overall attempted hours

Students seeking second degrees and students with double majors are monitored like any other students under this policy. If or when the student exceeds the maximum time frames allowed for his/her respective programs, the student may appeal for an extension.

Levels of Academic Standing
Good Standing

Students evaluated at the end of each academic term and meet the required GPA requirement for your academic level and have successfully completed 67% of all attempted credits taken for the academic term.

Warning- Not Available for Fall 2016

A warning is given for one semester to students who do not meet SAP requirements for the first time. Student on financial aid warning qualify to receive financial aid funds. 

There is no warning period for the Maximum Timeframe requirement. First time students in violation of the Maximum Timeframe requirement will have an unsatisfactory SAP status, making them ineligible for financial aid. 

Unsatisfactory Academic Progress

A financial aid suspension is given to a student who fails to meet SAP requirements. Student on financial aid suspension cannot receive financial aid funds.

Probation

This status is only granted upon the approval of a Financial Aid SAP Appeal. Student may receive financial aid for one more term, but must meet SAP standards by the end of that term to remain eligible for subsequent financial aid.

Reinstatement of Eligibility and Appeal Process

Financial Aid eligibility may be reinstated when the student raises his/her required cumulative GPA based on academic attempted credits (UG), 3.0 (GR) and has achieved a cumulative completion rate of 67% for all credit hours attempted. Reinstatement of financial aid eligibility may also occur upon the approval of a Satisfactory Academic Progress Appeal. 

SAP Appeal Process

The deadline for appeal submission is the 20th class day of each term

Once a student has been placed on financial aid suspension, he/she will be given the opportunity to appeal to have their financial aid reinstated. The following documentation must be submitted along with the Financial Aid SAP Appeal Application. 

    • Provide a personal statement that explains:
      • The factors contributing to lack of academic progress. It is assumed that each student appealing is dependent upon financial aid for the completion of his/her degree, so this explanation is not considered reason for approval. Do not discuss need for financial aid in their appeal, as this is not grounds for approval. 
      • How personal circumstances changed so that they will no longer impede academic progress. 
      • Measures being taken to ensure academic success in the future, such as a reduction in enrollment, utilizing tutoring, etc. 
    • Attach supporting documentation to substantiate the reason(s) for the appeal (i.e. medical documentation, death certificates, obituaries, doctor’s notes etc.). SAP personal statements without corroborating documentation will be considered incomplete and denied for the semester. 
    • An updated degree plan signed by both student and Academic Advisor.

Students must provide the following documentation, along with their Financial Aid appeal application for Maximum Timeframe extension. 

    • Provide a personal statement that explains:
      • education goal
      • reason for excessive attempted credits 
      • need for additional time to complete program of study (i.e. pursuing 2nd degree, changed major, or other extenuating circumstances, etc.
    • Submit any supporting documentation for the appeal, for example: doctor’s notes, court documents, and/or statement of support. 
    • An updated degree plan signed by both student and Academic Advisor.

The Financial Aid Appeal Committee will only evaluate appeals for students who have a complete financial aid file and are enrolled for the semester of appeal.  Students should make payment arrangements with Student Business Services while their appeal is being reviewed to ensure that they do not get dropped for non-payment.  The student will be notified through JagWire email with the results of the appeal.

Additional SAP Definitions and General Information
Grades/Credit Completion

The following grades will be considered to be unsatisfactory marks with regards to the financial aid SAP policy: CR (credit), F (failed), I (incomplete), IP (in progress for thesis- only counts in attempted), NC (no credit), NG (no grade), Q (withdrawal), QE (withdrawal identifier for Senate Bill 1231) or QI (withdrawal identifier for Senate Bill 1231), W (withdrawal), WS (withdrawal identifier for Senate Bill 1231), and WX (withdrawal identifier for Senate Bill 1231).  All of the grade’s classifications will be included as part of the attempted hours and completion rate calculations.

Repeated Courses

SAP evaluation includes all courses, including repeated coursework. Repeated classes will be evaluated whether graded, grade excluded, Q-dropped, or withdrawn.  Repeated coursework will be calculated in both the qualitative and quantitative aspects of SAP and will be considered completed/incomplete based on the grading mark given to the course. 

Repeated courses will be considered in the evaluation of all three components of SAP: Completion Rate, Maximum Hours, and Financial Aid Cumulative Grade Point Average.

Transfer Credits

Transfer hours accepted for credit by the university are included in calculation of maximum time frame. Transfer hours are not included in the qualitative/grade component or Completion Rate (PACE). 

Post-Bach students have all attempted hours included in maximum timeframe and all institutional hours included for the completion rate and qualitative calculation. 

Second major students have all attempted hours included in Maximum Timeframe and all institutional hours included for the completion rate and qualitative calculation. 

Consortium Agreements

Students enrolled in more than one institution under consortium agreements are subject to the home institution’s SAP policy. When A&M-SA is the home institution, credits earned at the host institution will be included in calculation of Financial Aid SAP standing and toward the 150% maximum timeframe credit limit.