Health and Safety

Wellness Checkpoints

There will be health and safety assistants at the wellness check-in sites (view map) to perform temperature checks and to ask if the campus member or visitor has performed their daily monitoring checklist. A daily monitoring checklist will be available in flyer format if needed. If the person passes the temperature check and affirms they have performed their monitoring, they will be issued a wrist band, which will signify they have passed a wellness check screening and are approved to attend classes or activities in class. 

If the campus community member does not pass the wellness check-in protocol, they will be instructed by a handout on what they will need to do next. If the campus community member or visitor does not have a face mask, they will be provided a disposable one with an instructional handout on how to wear their face mask. The wellness check-in will also have information on our testing center hours and location if the campus community member needs one. 

Face Masks and Coverings

The most effective face coverings after N95 are disposable surgical masks, followed by hybrid masks made of multiple layers of 600- thread count cotton and chiffon. Research shows the least effective in preventing spread of Covid-19 are single layer cotton scarfs, t-shirt  or homemade masks, multiple layers are more effective and recommended.  

All individuals must wear appropriate face coverings in all indoor areas on campus. Examples of indoor areas include hallways, offices, lobbies, restrooms, classrooms, teaching and research laboratories, shared spaces in residence halls, conference rooms, break rooms, game rooms and workout facilities.

There are three exceptions to this rule for students:

  1. When student residents are alone in a residence hall room: We recommend, due to room features of shared restrooms, that student residents continue to practice proper hygiene protocols and wear a face covering, mainly because it is not likely that it can be practical to allow for the minimum of 6 feet of physical distancing in a shared restroom. Please minimize guests and keep room doors closed.
  2. When students are alone in a study room or testing room: If not in a monitored or secured reservation system, rooms will not be available for use.
  3. When a student cannot medically tolerate a covering. Individuals who cannot wear a face mask or covering for medical reasons should contact Human Resources (HR) or Disability Support Services for possible accommodation measures.

In outdoor spaces where 6 feet of physical distancing is difficult to maintain, face coverings are mandatory. Face coverings are not required while exercising outdoors or engaging in physical activity outdoors and maintaining a safe distance from others.

Individuals are required to supply their face masks or covering. The University has a limited number of face masks to distribute in the event individuals on campus have forgotten their mask. This strategic inventory will also serve in an emergency. They are disposable face masks that should not be used more than three times. Some face masks are available through departments, but will primarily be stored for distribution through Mail and Receiving Services in CAB 117.

Face masks and coverings are not a substitute for social distancing. They are required to help keep both the individual wearing the covering and those around them from transmitting the COVID-19 virus.

Social Distancing

Social distancing guidelines are to be observed throughout campus, including in elevators, classrooms, office suites and common areas. All campus community members should enforce social distancing protocols in common areas and where individuals are likely to interact. Handshaking and other forms of physical contact are discouraged.

A social distancing awareness campaign will help reinforce awareness. In addition to frequent health broadcasts, signs will display maximum occupancy in classrooms and elevators and floor markings as a reminder to maintain minimum physical distance. In some areas, furniture will be removed to help accomplish the goals of the campaign.

Everyone should follow these social distancing practices:

  • Stay at least 6 feet, or about two arms’ length, from others.
  • Do not gather in groups larger than the size allowable by the governor’s current executive order, which allows local authorities to approve the number.
  • Stay out of crowded places, and avoid mass gatherings.

Please note that close contact is defined as being with 6 feet of another person for at least 15 minutes regardless of wearing a face covering.

Hygiene

Proper hygiene is the best everyday practice in disease prevention. The University has procured items that support effective hygiene practices, including disinfectant wipes and receptacles for widespread use. Wall-mounted hand sanitizer dispensers will be placed strategically throughout the campus primarily in classrooms, Dining Services and next to elevators and restroom entrances. Refillable pump dispensers containing sanitizer will be available for use in interior office settings. For high-risk activities, a supply of gloves will be available.

Monitoring

The University has purchased touchless scan thermometers to help perform monitoring practices on temperature as recommended by the Blueprint 2020 response plan.

Anyone who wishes to check their temperature can use scan stations located throughout campus. A self-monitoring checklist is available for individuals when the temperature check is performed. Please note a touchless temperature check is not as accurate as one completed by a medical provider.

University HVAC Systems

While there have been no reported incidents of COVID-19 transmission through HVAC systems, the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. (ASHRAE), has issued general guidance for heating and cooling systems that complement CDC guidelines.  

The University has consulted with System Utilities and Energy Services to complete a review of air exchanges for all major permanent structures. Currently, all major permanent structures house increased outdoor air ventilation to meet or exceed ASHRAE guidance. 

Our HVAC system configurations meet or exceed ASHRE recommendations for fresh air. Therefore, 1) adjustments to outdoor air dampers at 100 percent are not being used, and 2) demand-controlled ventilation (DCV) has not been disabled. 

The University has met or exceeded ASHRAE guidelines and has additional mitigation measures in place (e.g. social distancing practices) including: 

  • Furniture placement to enhance social distancing and reservation systems for most rooms; and 
  • Plexiglas barriers in locations that have limitations in space distancing, required face coverings and other ingress and egress measures. 

Housekeeping and Disinfecting

Housekeeping staff will routinely clean workspaces, shared areas and open spaces. In addition to routine cleaning, frequently touched surfaces, such as door handles, handrails, light switches and faucets, will be cleaned and disinfected more often.

After staff has sanitized a classroom or study room that is not in use, the area will be secured to prevent contamination. All spaces outside of offices will empty a reservation system to allow for cleaning to prepare for the next group’s use. Secured classrooms are off-limits for meetings or study groups.

The primary disinfectant product in use, Spartan’s hdqC 2, is formulated to kill a broad spectrum of microorganisms, including the SARS-CoV-2 virus. Housekeeping staff will use electrostatic sprayers to help to disinfect high-traffic areas and classrooms between scheduled lectures.

The CDC recommends individuals bring their own water from home for personal use. Drinking fountains will be disabled, but the bottle-filling function within the water fountain will remain operational. There will be signage added to promote the CDC recommendations on water fountains. Hand dryers in restrooms will be disabled, and sufficient paper towels for hand drying will be available.

For classrooms with two doorways, one doorway will be designated as the entrance and the other as the exit. Several building doors will be secured with directions to proceed to another entry in an effort to monitor traffic circulation and patterns inside buildings. All secured doors will be able to be used as an exit if needed.

Housekeeping charges may be incurred when warranted due to enhanced cleaning and sanitation protocols.

Updated Room Occupancy Signs

The maximum occupancy of elevators is two individuals. As always, wearing face masks or face coverings is required indoors. Revised room occupancy signs are located outside all classrooms, labs, event spaces and computer labs, per CDC recommendations.

The University’s COVID-19 website will have an inventory of all gathering spaces and maximum capacities for reference. For throughways such as halls and stair rails, reminders to “stay right” will be posted to help create distance.

updated: August 11, 2020