Emburse (ChromeRiver) Pcard and Travel One Card Program

The Texas A&M University System is currently piloting a new travel and expense system, Emburse Expense (Chrome River). This will be implemented across the A&M System from January to May 2025.

Training will be provided during your go-live week. Also, you will receive a new credit card during or just before your scheduled training week. It will be distributed by the implementation coordinator for your respective unit. You can begin using your new card as soon as you receive it. New "One" card transactions will feed into the cardholder's profile in Emburse Expense. The existing cards will remain active until mid-April and will continue to feed into Concur during this transitional period.

In addition to the training provided during the week of go-live, resources are available online and offer guidance for cardholders or delegates as they learn and use Emburse Expense. The new application also offers interactive user-guided walk-throughs and a chat feature.

Update: A&M-SA has now fully implemented to Emburse.

Card Distribution: Cards were distributed during the Cardholder and/or Delegate/Business Administrator training sessions. For those who did not attend training, please contact Purchasing and Contracts@tamusa.edu.

• If a cardholder currently has a travel card, the new card will only have the current Travel Merchant Category Code (MCC) Grouping, so while it is a one-card solution, it would basically be like their current travel card.
• If a cardholder only has a Payment Card, the new card would only have the Payment Card MCC Grouping.
• If the cardholder has both, the card will be open to both Travel and Payment Card MCC Groupings.

The old cards should no longer be used. They will be inactivated in April 2025, and all transactions in Concur must be submitted and approved by the end of May 2025.

Applying for an Individual Payment Card

Complete the Payment and Travel Card Application.

• Complete the online 2111872: Payment Card Training or 2114543 : Travel Card Training.
• Applications can be submitted by someone in the department or the individual requesting the card.
• Cardholder will receive an email with the Statement of Responsibility, which must be signed electronically.
• Application will route to the appropriate approvers for the department.
• Final approval will be processed by the appropriate system member payment/travel card office.
• After final approval, the cardholder will receive an email containing the cardholder checklist and requirements to verify receipt of the card.

Note: Payment card training will be required every two years. TrainTraq will automatically assign the refresher training, which must be completed within 30 days of notification. Failure to do so could result in card suspension. Aging Transaction Escalation Policy.

If you have questions or feedback, please email chromeriver@tamu.edu or Purchasing and Contracts@tamusa.edu.