Course Scheduling

Classroom assignments, class schedule training and other special course scheduling requirements are handled by Academic Affairs and the Registrar’s Office in coordination with the requesting academic department. 

Summer/Fall 2021 Schedule Building Timeline

Date Task
January 18, 2021 Schedule building timeline and schedule template distributed to academic departments
January 25-February 12, 2021 Academic Affairs hosts schedule building Q&As
February 19, 2021 Submission deadline for summer/fall 2021 schedule
March 5, 2021 Final draft distributed to Colleges
March 12, 2021 Final deadline for class schedule corrections
March 15, 2021 Summer/Fall 2021 class schedule available in JagWire
March 22, 2021 Priority registration begins for Summer/Fall 2021:

MON 3/22: Graduating Seniors
TUES 3/23: Military-affiliated, Student Athletes, Dual Credit, & DSS
WED 3/24: Graduate & Post-Bacc
THURS 3/25: Seniors
MON 3/29: Juniors
WED 3/31: Sophomores
MON 4/5: Freshmen
WED 4/7: Open to all new and returning students

Scheduling Grid

To maximize classroom utilization, standard class meeting patterns and times must be adhered too. Non-standard start/stop times disadvantage students who may not be able to add courses to their schedule due to time conflicts. Additionally, off-grid sections may have adverse effects on a student's enrollment verification, Coordinating Board census dates, and students on financial aid. All requests for off-grid sections will be routed to the Strategic Scheduling Team for approval. Department chairs should contact Academic Affairs for more information.

Approved Schedule Grids:

Course Schedule Templates

Due to significant schedule changes resulting from the pandemic, all academic departments are asked to use the following course schedule templates to build their schedule. The Strategic Scheduling Team felt this strategy would minimize data entry errors and enhance accuracy.

Instruction Method

There are four instruction method codes used in Banner. They include:

Code Type Description
F2F Face-to-Face Face-to-face courses are delivered through fully synchronous, in-person instruction in an assigned classroom for all students. The faculty member is in the classroom with all students for the regularly scheduled days/times.
HYB Hybrid Hybrid (HYB): Hybrid courses utilize both online and in-person experiences. A hybrid class is designed for the instructor and students to meet in person part of the time and online other times. Some hybrid courses will be delivered synchronously online in place of an in-person meeting.
HFX Hyflex HyFlex (HFX): HyFlex courses give students the option of attending sessions in the classroom, participating online, or doing both. Students can change their mode of attendance weekly or by topic, according to need or preference.
OLC Online Online (OLC): An online class is a class designed with the assumption that all students will participate in the main class experience online. Material in these classes may be presented synchronously or asynchronously. Students should refer to the Location to determine if their class is online asynchronous (OLC-A), hybrid (OLC-H), or synchronous (OLC-S).

Classroom Assignments

Classroom scheduling is a dynamic process requiring reevaluation of class size, equipment specifications, and pedagogical changes each term. Classroom scheduling practices are greatly enhanced with the use of standardized class meeting day and time patterns. Additionally, departments are expected to distribute their MWF and TR classes equitably throughout the week. While every attempt will be made to assign classrooms as requested, the Office of the Registrar cannot guarantee assignments due to conflicting requests and limited classroom resources. Every effort is made to ensure that classrooms are assigned fairly, used appropriately, and accommodate the University's academic and instructional needs.

Room Capacity

Seating capacity has been determined in accordance with state and city safety regulations. If it appears that student demand will surpass the scheduled room, departments should contact Academic Affairs immediately, before the class grows too large, to determine if alternate space is available. 

Computer Classrooms

There are a limited number of computer classrooms available. The Registrar’s Office will attempt to accommodate as many requests as possible. 


The location, usually an on-campus building and room, indicates where the class will meet. If the location is "TBA", refer to the course comment below the section information or contact the department offering the course.

Code Description
AUDI Auditorium
CAB Central Academic Building
CASA Patriot's Casa
ESPH Esperanza Hall
HALL Classroom Hall
MADLA Senator Frank L. Madla
MODA Modular A
MODB Modular B
OLC-A Asynchronous online classes (OLC-A) are taught online, and students are not required to attend class at a scheduled time. All scheduled meetings are optional. Assignments and participation are due at specific times.
OLC-H Hybrid online courses (OLC-H) utilize both synchronous and asynchronous online instruction. Students are required to attend synchronous meetings at the scheduled time, but are also expected to participate asynchronously.
OLC-S Synchronous online classes (OLC-S) are taught online, and students are required to attend class at the scheduled time.
STEC Science & Technology
VISTA Vista Room (CAB 402)

General Information

Academic Terms

Specific dates for each academic term can be found on the Academic Calendar. When building a course schedule all terms will be listed as Full Term (FT) unless otherwise noted. Options include:

Code Description
FT Full Term
F5 First 5 Week
S5 Second 5 Week 
T5 Third 5 Week (Fall/Spring Only)
F8 First 8 Week
S8 Second First 8 Week (Fall/Spring Only)
F10 First 10 Week (Summer Only)
MM Maymester (Summer Only)

Assigning Faculty to Classes Early

It is a benefit to assign faculty to classes as early as possible. Classroom scheduling will review the faculty schedule to determine which classes are taught back to back by an instructor. Attempts will be made to try to assign the instructor in the same classroom or at least in the same building. Reports with no assigned faculty will be sent to the department one week before classes begin. 

Reading Day

At the end of each Fall and Spring Semester, one day prior to the beginning of the final examination period is designated as a Reading Day. Classes do not meet during Reading Day. Furthermore, Reading Day  should not be used as dates on which papers are to be turned in, examinations are to be given, quizzes are to be scheduled, mandatory review sessions are to be held, or for any other class related activities, other than office hours. Voluntary review sessions at which no new material is presented may be conducted by faculty on these days. There are no Reading Days during the Summer Semester or shortened semesters.

Important Terms

Term Description
Corequisites Corequisites Course(s), or other requirements, that a student must take at the same time as another course. Corequisites require curriculum approval. 
Course Prefixes & Course Numbers The Academic Catalog contains the approved course inventory. Please use this inventory as a reference for current course prefixes and numbers. When adding a new course to the schedule please contact Academic Affairs or the Registrar's Office for the assigned course number. 
Cross-Listed Courses Cross-listed courses are the same course, offered under two different prefixes. Cross-listed courses require curriculum approval.
Day Abbreviations are used indicate meeting day. Courses that do not list a meeting day are asynchronous and do not require scheduled meetings.

M - Monday

T - Tuesday

W - Wednesday 

R - Thursday

F - Friday

S - Saturday

TBA - Meeting day to be announced
Designations Approved designations include: Writing Intentional, Experiential Learning, Learning Community
Prerequisites Course(s), or other requirement, that a student must have taken prior to enrolling in a specific course. Prerequisites require curriculum approval. 
Status All courses will be made available unless otherwise noted. Academic departments are encouraged to hide, or "ghost", some high demand sections during long semesters to ensure new students can register for a full course load once they complete orientation.  
CRN  The Course Reference Number (CRN) is a unique 5 digit identifier assigned to a class for registration purposes.
Linked Courses Linked courses are used to connect sections of the same course when it is required that a combination of these sections be taken concurrently (e.g. lab/lecture classes). 
Special Approvals Some courses require special approvals, such as department or instructor permission only. This information should be included when building the course schedule.
Text (Comments) Each course is provided three text boxes to provide important information regarding the course to students. Each text box has a 50-character limit. 
Title The published schedule contains the 30-character course title listed in Banner.

Strategic Scheduling Team

The Strategic Scheduling Team is responsible for developing recommendations to modify/improve the existing course scheduling guidelines, including scheduling grids, production timelines, and others initiatives in place to support an efficient course schedule. 

Alana Crawford Information Technology Services
Antoinette Curl Academic Advising
Briana Hagelgans University Access
Durant Frantzen College of Arts and Sciences
Amy Lewis College of Business
Jane Mims Institutional Effectiveness
Rachel Montejano Office of the Registrar
Suzanne Mudge College of Education and Human Development
Ashley Spicer-Runnels  Academic Affairs